Directory of Personal Information Banks

1

Various offices of the public body

Name, address, telephone numbers, and e-mail addresses

Individuals receiving correspondence, information or publications relating to programs or services delivered by the public body.

Disseminate information or publications to interested individuals or to individuals participating in consultations or government programs.

The statute allowing the particular public body to deliver its programs and services.

2

Various offices of the public body.

Name, office telephone numbers, office name and address, e-mail address and position title.

Employees of the public body.

Directing calls, visitors and mail to appropriate staff.

3

Accounting Branches or Financial Services.

May include name, organizational unit, mailing address, telephone numbers, employee number, classification/occupation, kilometers travelled, purpose of travel, and other expenses claimed.

Alberta public body employees and non-public employees (i.e. contracted staff, job applicants) submitting a personal expense claim.

To process expense claims.

4

Various offices of the public body.

Name, address, telephone numbers, e-mail address, banking information and fee amount.

Individuals who are under contract or agreement to provide products or services to the public body.

To manage the contract or agreement arrangements of payments upon delivery of products or services.

5

Accounting Branches or Financial Services.

Name, address, telephone numbers, e-mail address, financial information, amount paid or outstanding.

Individuals who pay or owe money to the Government of Alberta.

To collect outstanding revenue or repay overpayments.

6

Freedom of Information and Protection of Privacy Coordinator's office.

Name (including former names of the person making the request), address, telephone numbers, description of information requested and/or reasons and evidence to correct information, fees paid, banking information, correspondence and copies of requested records.

Individuals submitting requests under the Act, including individuals acting on behalf of another person (third parties).

Respond and process requests, compile statistics.

Freedom of Information and Protection of Privacy Act, s.33(c)

7

Various offices of the public body

May include name, address, telephone numbers, and e-mail addresses and other personal information included by the originator within the content of the correspondence.

Individuals requesting information or a response from a public body senior executive.

To manage receipt of and responses to correspondence, inquiries and briefings.

Freedom of Information and Protection of Privacy Act, s.33(c)

8

Human Resources, personnel branches or job locations.

May include name, birth date, gender, social insurance number, home and office addresses, telephone and fax numbers, employment authorization, email address, employee identification number, resume/application for employment, official oath, education, employment history, appointment records, performance appraisals, employee relations, attendance records, pay and benefits information, staff development and training, learning accounts, occupational health and safety, employee assistance, medical board records, health and life insurance records, employee conflict of interest disclosure statements, grievances, recognition awards, job classification, professional association memberships and certifications, security clearance, parking/building passes, employee authentication log-on, and other personal data related to employment.

Alberta public body employees.

Record the employee's work history and payroll/benefit transactions. NOTE: Employee files are in partitioned formats that limit access to only those staff who have a need to access specific information.

9

Human Resources or Personnel Branches.

May include name, home and office addresses, telephone numbers, application form, resume, references, samples of work, job advertisement, screening and evaluation results, and appointment of successful candidate.

Applicants for Alberta public body jobs.

Document the hiring process and provide statistical data.

10

Seniors Benefits Program Area

May include name, address, telephone number(s), gender, social insurance number, date of birth/age, personal health number, residence type, bank account information (if provided), trustee (if required), income, Old Age Security eligibility.

Senior citizens, non-senior spouses, non-senior dependants, trustees

Determine eligibility of seniors to receive benefits for Alberta Seniors Benefits, Special Needs Assistance, Dental and Optical Assistance and Education Property Tax Assistance for Seniors.

11

Public Guardian Offices

Personal history of individuals including name, address, birth date, sex, personal health numbers, medical and financial information, legal proceedings (including for guardianship), court orders, assessment reports and related correspondence.

Clients, trustees, public guardian

Ensure the appropriate surrogate decision making mechanisms are available.

12

Office of the Public Guardian

Personal history of clients including name, address, birth date, sex, personal health numbers, medical information, legal proceedings under the Mental Health Act, assessment reports and related correspondence.

Mental health patients, mental health facility, family members

Provide consent for treatment for individuals who are formal patients in a designated mental health facility.

13

Office of the Public Guardian

Name, sex, address, telephone number(s), personal health number, birth date, email address, date of last personal directive.

Makers, agents, approved service providers and their authorized users

Provide contact information when a Maker is no longer able to make medical decisions.

14

Office of the Public Guardian

Personal history of clients including name, address, birth date, sex, personal health numbers, medical information, copy of Personal Directive, assessment reports and related correspondence.

Maker, service providers

Provide personal decisions when maker lacks capacity

15

Office of the Public Guardian

May include personal history of maker including name, address, birth date, sex, personal health numbers, medical information, copy of personal directive, assessment reports and related correspondence as well as the name and address of agent and complaints.

Makers, agents, complainants, service providers

Investigate allegations of harm to make by agent